6350-- 442 LiveView Technologies (LVT) Mobile Camera System (VA-26-00037137)

ted Contractors shall submit the following information and any Capabilities/Qualifications Statement to include but not limited to an overview of proposed solution(s) and a description of the product your company possesses in accordance with the Statement of Work draft / Salient Characteristics List. Responses to market research table questionnaire shall be submitted. If this information is not provided, then it will be assumed the entire requirement cannot be met. Description of Requirement: The Department of Veterans Affairs, Veterans Health Administration (VHA), Network Contracting Office 19 (NCO 19) is conducting a market survey and is seeking potential sources for live unit camera system for� Cheyenne, Wyoming VA Medical Center. ThisIF this will be a VISN contract state that here. Sources Sought Notice is issued for information and planning purposes only. This is not a solicitation or a request for proposal and shall not be construed as an obligation or commitment by the Government. An award will not be made on any offers submitted in response to this notice, and it shall not be implied the Government is committed to providing any solicitation or award following this notice. The Government will not pay for any information received in response to this request, nor will the Government compensate a respondent for any costs incurred in developing the information provided. Department of Veterans Affairs� Cheyenne VA Medical Center� 2360 E. Pershing Blvd.� Cheyenne� WY� 82001� USA� Performance Work Statement: I. Description of Services Providing mobile camera trailers into VA hospital security aims to enhance surveillance and monitoring capabilities by providing continuous, real-time coverage of critical areas, thus improving incident management and response times. The visible presence of these trailers acts as a deterrent to criminal activities while ensuring the safety of patients, staff, and visitors through quick deployment and advanced security features. Additionally, this technology aids in regulatory compliance, optimizes resource use, and builds community confidence by demonstrating a commitment to a secure and safe environment, thereby supporting overall operational efficiency, stakeholder trust and safety. II. Scope of Work The purpose of this requirement is to lease and integrate two mobile trailers into the security VA hospital security operations seeking to significantly enhance surveillance and monitoring capabilities by delivering continuous, real-time coverage of critical areas. Period of Performance will be base year plus 4 option years. This integration is designed to improve incident management and expedite response times. The conspicuous presence of these trailers acts as a strong deterrent to criminal activities while ensuring the safety of patients, staff, and visitors through rapid deployment and cutting-edge security features. Moreover, this technology facilitates regulatory compliance, maximizes resource utilization, and fosters community confidence by underscoring a steadfast commitment to maintaining a secure and safe environment, thereby bolstering overall operational efficiency and garnering stakeholder trust. III. Requirements This requirement must provide the rental of two mobile camera trailers, which are able to be used for surveillance, security, and monitoring in various extreme weather environments and associated services. 1. 2 Mobile Camera Trailer Units: a. The trailers will be fully assembled with mounted cameras. b. Solar panels and battery systems for power. c.Built-in storage for data recording. d. Pan-tilt-zoom (PTZ) cameras for comprehensive coverage. 2. Surveillance Equipment: a. High-definition cameras b. Night vision capabilities c. Motion detection sensors d. License plate recognition (LPR) System. 3. Software and monitoring services: a. Remote access to live video feeds via web or mobile applications b. Cloud storage for video footage c. Real-rime alerts and notification d. Analytics and Axon reporting tools. 4. Connectivity and Infrastructure: a. Cellular or satellite communication modules for remote locations b. Ethernet and Wi-Fi capable and integrate with current Axon body cameras and Axon reporting software. IV. Timeline/Milestone - The projected timeline for integrating mobile camera trailers at VA hospitals will be completed within two months once awarded. In the first two weeks, we will define the project scope, objectives, assign roles, and develop an initial project plan, followed by conducting site assessments. By Week 4, we will finalize equipment specifications, place procurement orders, and prepare sites for installation. In Weeks 5 and 6, we will verify equipment delivery, install the trailers, and integrate them with existing security systems. Weeks 7 and 8 will be dedicated to comprehensive testing and validation, conducting training sessions for security personnel, and completing the operational handover. The project will conclude with the compilation of final reports and stakeholder acceptance, ensuring the mobile camera trailers are fully operational within this two-month timeframe. V. Acceptance Criteria Project Charter and Stakeholder Analysis are documented and approved by all relevant stakeholders. Initial Project Plan, including timeline, budget, and resources, are reviewed and signed off by the project manager and security specialist. 1. Acceptance Criteria: A comprehensive Site Assessment Report is completed, detailing the optimal locations for camera trailer deployment. Recommended deployment locations are approved by the Chief of Police and Physical Security Specialist. Equipment Procurement and Scheduling Procurement Plan is finalized, and all necessary equipment specifications are detailed. Purchase orders are placed, and delivery schedules are confirmed, with a documented Inventory List upon receipt of equipment. Delivery and Pre-Installation Preparation All ordered equipment is delivered, inspected, and verified as per the Inventory List. Pre-installation site preparations are completed, including any necessary infrastructure adjustments, and are signed off by the Installation Team Lead. Installation and Integration Mobile camera trailers are installed at designated locations, with physical installation verified against installation guidelines. The trailers are successfully integrated with the existing security systems and network infrastructure, ensuring compatibility and functionality. Integration and Configuration Documentation is completed and approved by the IT Manager. Testing and Validation A comprehensive Testing Plan is executed, covering functionality, connectivity, video feed quality, and system reliability. All identified issues during testing are resolved, and a Test Results Report confirming system performance is approved by the Project Manager and IT Manager. System Validation Sign-off is completed, confirming that the camera trailers meet all technical requirements and operational standards. Training and Operational Handover Training sessions are conducted for all relevant security personnel, with training materials provided. Post-training assessments confirm that security personnel are proficient in the operation and maintenance of the new equipment. A Support and Maintenance Plan is provided, outlining ongoing technical support protocols. Full Operational Handove