6515--Surgical Booms and Exam Lights for the VA Salt Lake City Health Care System

(VASLC) in Salt Lake City, UT Address: VA George Whalen Salt Lake City VAMC 550 Foothill Blvd B6, Engineering Office Salt Lake City, UT 84148 Representatives must report to B6, Engineering Office by 2:00pm MDT on 9/17/2025 at the VA SLC. The POC is: Sunni Lavulavu, phone: (385) 354-8762, e-mail: Sungalu.lavulavu@va.gov * The deadline for all questions is 12:00pm MST, September 22, 2025. All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation. ** Quotes are to be provided to John.Cheng2@va.gov no later than 12:00pm MST, September 24, 2025. Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award. This is a Request for Quote (RFQ) and the solicitation number is 36C25925Q0527. The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-04 effective May 12, 2025. The North American Industrial Classification System (NAICS) code for this procurement is 339113 with a small business size standard of 800 employees. This solicitation is Open Market Unrestricted. List of Line Items; Line Item Description Qty Unit of Measure Unit Price Total Price 0001 Ceiling Mounted Surgical Booms 2 EA $ $ 0002 Surgical Lights for the Booms 2 SET 0003 Ceiling Mounted Exam Light with Articulating Arm 1 EA 0004 Ceiling Mounted Recessed Exam Lights 19 SET 0005 Installation services in accordance with the SOW 1 JB Grand Total $ Description of Requirements for the items to be acquired: *Buy American Vendors are strongly encouraged to include quotes with (all) products manufactured within the U.S. whenever possible although quotes with non-domestic products will not be excluded from the solicitation. Vendors are required to complete the FAR 52.225-2 Buy American Certificate below and include with their quote in order to verify the Country of Origin (COO) of products included in their quote. *FOB shall be destination *Freight shall be added to the price of CLINs 0001-0004 and not be its own line item *Cut sheets and specification sheets proving the offered product meets all testing specifications and salient characteristics shall be included with the quote *Quotes shall annotate the expected date of delivery to the specified location *Quotes shall be accompanied by an authorization letter consistent with the requirements of VAAR 852.212-71(c). *Failure to meet the salient characteristics below will result in the offeror s quote not being considered for award. *Failure to provide the required documents or information (information documents, quote with accurate costs, delivery lead time, Buy American certificate, and/or authorized distributor letter) by the quote deadline will result in the offeror s quote not being considered for award. Statement of Work (SOW): Background The VA Salt Lake City Health Care System (VA SLCHCS) is activating the new Emergency Department that consists of two(2) trauma, one(1) OBGYN, and nineteen(19) exam rooms. Each of the rooms have ceiling Skytron mounting structures installed in a different contract consisting of 2-Skytron Boom Mounting Structures one in each of the 2-trauma rooms, 1-Skytron Aurora 3 Light Mounting Structure in the 1-OBGYN room, and 19-Skytron Lucina 4 Lights Mounting/Housing Structures one in each of the 19-exam rooms. However, the VA SLCHCS requires an equipment order and installation surgical booms with integrated surgical lights and exam lights that meets the salient characteristics and are all compatible to the existing VA SLCHCS installed mounting structures. Location Department of Veterans Affairs VA Salt Lake City Health Care System 500 Foothill BLVD Salt Lake City, UT 84148 Period of Performance Days ARO Project Scope The contractor must deliver and install the following equipment in accordance with the salient characteristics: Project Installation Plan and Drawings: The contractor must provide to the Contracting Officer (CO) and the Contracting Officer s Representative (COR) the project installation plan and specific site drawings to review for validation. Equipment Deliverables: QTY: 2 EA Ceiling Mounted Surgical Booms (Skytron Freedom Booms (Model: F320 Series) or equal), one in each trauma room QTY: 2 SETS Surgical Lights that integrate to the Surgical Booms (Skytron Aurora Four (Model AUA55) or equal), one set on each surgical boom QTY: 1 EA Ceiling Mounted Exam Light with articulating arm (Skytron Aurora Astro (Model AUA3) or equivalent) for the one OBGYN exam room QTY: 19 SETS Ceiling Mounted Recessed Exam Lights (Skytron Lucina 4 (Model LCN4-PKG2) or equivalent) Installation Services: The contractor must coordinate with the COR to schedule the delivery and installation of the equipment to the VA SLCHCS emergency department that must meet the following requirements: Each boom mount must be tested by a certified technician prior to installation to ensure deflection does not exceed the specified threshold. A report validating a successful test for each mount location must be provided. Each surgical boom systems and the OBGYN ceiling mounted exam light system must undergo simulation loading and testing to ensure the solid construction and secure mounting structure of all components. The installation of all booms and related equipment must be completed by factory-trained, certified technicians to ensure proper setup, functionality, and compliance with safety standards. The installation of the 19 exam light sets (Lucina 4 or equivalent) must be fully recessed into the ceiling for a seamless design that integrates smoothly with the room s aesthetic and provides unobtrusive lighting. After installation, the contractor must clean up and dispose of debris and trash from the installation. The contractor must obtain approval from the COR to confirm acceptance and project completion. Installation and Manufacturer s Warranty Initial Purchase Service Support Warranty: The OEM warranty shall include a 12-Month Product warranty after the date of project completion to include maintenance support services both remote and onsite. When the VA submits a help ticket, the Contractor must respond within 24-hours. If it is determined that an onsite technician is required to troubleshoot the system, then the contractor must be able to provide an OEM trained and qualified technician within 48-hours. The OEM warranty shall cover replacement parts, spare bulbs, and accessory items for a period of 90-days from the date of project completion. The Contractor warrants that all installation services provided under this agreement will be free from defects in workmanship for a period of 12-months from the date of project completion. Salient Characteristics (Brand-name or equal): Surgical Booms (Skytron Freedom Booms Model: F