J065--Bio/Fume Hood Testing & Certification Source Sought Notice

ponse: SAM UEI (include within email response and in capability statement) Capabilities Statement Company name and address Point of contact information (name, phone, email) Socioeconomic size status (example: large, small, WOSB, SDVOSB, etc.) FSS or GSA contract number, if applicable. This Sources Sought Notice is intended to locate any business capable of performance. The anticipated NAICS Code for this requirement is 541380. This is not a Request for Quotation and quotes shall not be reviewed at this time. The Government shall not be responsible for any costs incurred by the contractor because of this Sources Sought Notice. This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to any particular acquisition approach. All information submitted in response to this announcement is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. All responses shall be submitted via email by Monday, March 3, 2025 at 10:00 AM Eastern Time (ET). Responses shall be submitted to Jeanne Ortiz at jeanne.ortiz@va.gov and shall include 36C25025Q0318 in the email subject line. PHONE CALLS SHALL NOT BE ACCEPTED FOR THIS NOTICE. DRAFT STATEMENT OF WORK GENERAL INFORMATION The Detroit VA (DVA) Medical Center at 4646 John R. Street, Detroit, Michigan 48201, requires Hood Testing and Certification services. The resulting contract will be firm, fixed-price with a base year and four (4) anticipated option years, at Government discretion. SCOPE OF WORK Semi-Annual: The contractor shall provide all resources necessary to perform and complete the tasks described in this statement of work (SOW), except as may otherwise be specified. This Semi-Annual testing will be done in the calendar year months of May and November. The contractor shall provide all labor, materials, instrumentation, supervision, and all other resources required to perform semi-annual testing and certifications on the following hoods: These rooms are in PALMS, Pharmacy, Nuclear Medicine, and Oncology Annual: The contractor shall provide all resources necessary to perform and complete the tasks described in this statement of work (SOW), except as may otherwise be specified. The Annual testing will be done in the calendar year month of November. The contractor shall provide all labor, materials, instrumentation, supervision, and all other resources required to perform annual testing and certifications on: Background Semi-Annual: Semi-Annual hoods and the IV Clean room are to be tested and certified for proper airflows on an annual and semi-annual basis. The contractor shall test and certify all hoods and the IV Clean room within the John D. Dingell VAMC. The contractor shall perform Semi-Annual testing in the calendar year months of November and May for the testing and certifications. The contractor will schedule the work to ensure there is not more than a 6-month overlap of inspections under the contract period of performance. Background Annual: Annual hoods are to be tested and certified for proper airflows on an annual basis. The contractor shall test and certify all hoods within the John D. Dingell VAMC. The contractor shall perform the Annual testing in the calendar year month of November for testing and certifications. Performance Period: The contractor shall complete the work required under this SOW within the month of November and again in the month of May under the contract period of performance. The work shall take place between the hours of 6:00 am to 4:30 pm, Monday through Friday. Some critical areas may require testing to be scheduled a day ahead of time in order to gain access. This will be scheduled through the COR. The contractor shall complete all testing within five business days from the start date of the initial work. SPECIFIC MANDATORY TASK AND ASSOCIATED DELIVERABLES The contractor shall provide the specific deliverables below within the performance period stated in Section B-5 of this SOW. The contractor shall begin the first semi-annual testing/certification of all the hoods and IV clean room in the month of November of the contract period of performance and complete the work within five business days from when the work was started. The contractor shall begin the second semi-annual testing/certification of all the hoods and IV clean room in the month of May of the contract period of performance and complete the work within five business days from when the work was started. The contractor must provide the Contracting Officer Representative (COR) at least one week notice before starting any testing. The contractor shall communicate with the COR daily during the inspections to inform of any issues with hoods tested that day. The contractor shall notify the COR of any hoods that do not meet certification criteria and supply the COR with a quote for repairs needed to make the hood compliant, prior to leaving the facility. Testing of the Pharmacy IV clean room shall be done on a semi-annual schedule to coincide with the hood testing. The following testing and sampling are required: Airflow Test Citations: USP <797>, CAG-001-2005, CAG-002-2006, Manufacturer Specifications Methods: CAG-002-2006 Locations: LAFW Procedure: Appropriate airflow parameters will be measured using a validated method which will be kept on file. Air velocity will be measured by thermal anemometer using equally spaced readings across a horizontal plane producing the most repeatable readings. The locations within the plane, and the level of the plane in relationship to the filter diffuser will be documented. Reported in feet per minute with % uniformity. Pass/Fail Criteria: PASS Average velocity and uniformity within manufacturer specifications FAIL Average velocity and uniformity outside manufacturer specifications HEPA Filter Integrity Test Citations: USP <797>, CAG-002-2006 Methods: CAG-002-2006, IEST-RP-CC034.2 Section 6.2.1 for filters that can be scan tested IEST-RP-CC034.2 Section 6.2.3 for filters that cannot be scan tested Locations: LAFW Procedure: HEPA filters will be leak tested using a validated method which will be kept on file. An aerosol challenge of 10-90 micrograms per liter of polydispersed dioctylphthalate, polyalphaolefin, or equivalent will be introduced upstream and filter efficacy verified by aerosol photometer scan. Certifier shall have capability to patch and repair HEPA filter up to 3% of the face area per side and not to exceed 1.5 inches in width or provide replacement HEPA filter with filter of like size and construction (Type C or K) on same day. Pass/Fail Criteria: PASS leakage of less than or equal to 0.01% of upstream concentration for filters that can be scanned, or 0.005% for filters that cannot be scanned FAIL leakage of greater than 0.01% or patch size exceeds IEST-RP-CC034 (current version) limit Airflow Smoke Pattern Test Citations: USP <797>, CAG-001-2005, CAG-002-2006 Methods: CAG-002-2006 Locations: LAFW Procedure: Visual observation of airflow patterns, under dynamic operating conditions, demonstrating first-air flow through critical sites within the DCA. Minimal dead spots or reflux away from critical sites is allowable. Methods will be kept on file. Delivery velocity of smoke generator shal