Z1DA--NEW Elevator Full Service Contract BASE PLUS 4 OPTION YEARS FHCC VAMC, NORTH CHICAGO IL

SOURCES SOUGHT SYNOPSIS The Department of Veterans Affairs is issuing this sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support a requirement for Vertical Transportation System Maintenance and Repair Services located at FHCC VAMC , North Chicago IL. o Captain James A. Lovell Federal Health Care Center, North Chicago, IL. The result of this market research will contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 238290. THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the government assumes no financial responsibility for any costs incurred. Background: The objective of this requirement provide for the preventive maintenance, scheduled repairs, and emergency response (available 24 hours per day, every day of the year), of the vertical transportation systems located at the Captain James A. Lovell Federal Health Care Center ( FHCC ), Naval Station Great Lakes, 3001 Green Bay Road, North Chicago, Illinois 60064-3048, as set forth in this Performance Work Statement. Safe, reliable operation of all vertical transportation system components (collectively VTS Components ) is critical to patient care, and the Contractor shall execute all requirements of this Contract with this in mind. A complete listing of all VTS Components, including twenty-nine (31) elevators, two (2) cart lifts, and two (2) dumbwaiters, is set forth in the Vertical Transportation System Schedule at the end of this Statement of Work. Any additional vertical transportation system components put into service after award of this Contract shall be included in the Vertical Transportation System Inventory at price(s) consistent with the current Price Schedule via bilateral Modification, in accordance with FAR 52.212-4(c). See SOW below. If your organization has the potential capacity to perform these contract services, please provide the following information: 1) Organization name, address, email address, website address, if applicable, telephone number, and size and type of ownership for the organization; and 2) Tailored capability statements addressing the particulars of this effort and documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements. The Government will evaluate market information to ascertain potential market capacity to provide services consistent in scope and scale with those described in this notice and otherwise anticipated. BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SDVOSB. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. Submission Instructions: Interested parties who consider themselves qualified to perform the above-listed services are invited to submit a response to this Sources Sought Notice by 10:00AM Local Time (Central) on October 12th, 2026. All responses under this Sources Sought Notice shall be emailed to Michelle.Klug2@va.gov. STATEMENT OF� WORK� Vertical Transportation System Maintenance and Repair Services for the Captain James A. Lovell Federal Health Care Center Contract Overview. The purpose of this Firm Fixed Price Contract is to provide for the preventive maintenance, scheduled repairs, and emergency response (available 24 hours per day, every day of the year), of the vertical transportation systems located at the Captain James A. Lovell Federal Health Care Center ( FHCC ), Naval Station Great Lakes, 3001 Green Bay Road, North Chicago, Illinois 60064-3048, as set forth in this Performance Work Statement. Safe, reliable operation of all vertical transportation system components (collectively VTS Components ) is critical to patient care, and the Contractor shall execute all requirements of this Contract with this in mind. A complete listing of all VTS Components, including twenty-nine (31) elevators, two (2) cart lifts, and two (2) dumbwaiters, is set forth in the Vertical Transportation System Schedule at the end of this Performance Work Statement. Any additional vertical transportation system components put into service after award of this Contract shall be included in the Vertical Transportation System Inventory at price(s) consistent with the current Price Schedule via bilateral Modification, in accordance with FAR 52.212-4(c). Basic Contractor Responsibilities: The Contractor shall provide all personnel, equipment, material, parts, software, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary for execution of the work to be performed under this Contract. Any work found to be nonconforming to the terms of this Contract shall be promptly corrected by the Contractor at no additional cost to the Government. All work shall be performed in a neat and professional manner, including the removal of all trash and debris at the completion of any and all work. Applicable Standards: In addition to compliance with all other standards set forth in this Contract, all work performed under this Contract shall comply with the most current version of the following standards: American Society of Mechanical Engineers ( ASME ) 17.1: Handbook on Safety Code for Elevators and Escalators; ASME 17.2: Guide for Inspection of Elevators, Escalators, and Moving Walks; ASME 17.3: Safety Code for Existing Elevators and Escalators; National Fire Protection Association ( NFPA ) 70: National Electrical Code; NFPA 70E: Standard for Electrical Safety in the Workplace; VHA Directive 1028: Facility Electrical Power Systems; and Original Equipment Manufacturer ( OEM ) standards for each VTS Component. Contractor Workspace: The Contractor will be provided Government space to use for storage and conduct daily work operations. The Contractor shall maintain such workspace in a clean, neat manner and abide by all requirement of this Contract and FHCC Safety Rules. Parts and Materials: All parts and materials supplied by the Contractor shall be of OEM design and/or specification. If OEM-compliant parts or materials are not available, the Contractor shall provide an equivalent, which shall be approved by the COR, in the COR s sole discretion. The Contractor shall furnish all lubricants and cleaning supplies necessary to perform the work set forth in this Contract. The Contractor shall furnish all parts and materials for Preventive Maintenance, as set forth below in Paragraph B, of VTS Component equipment to ensure each component s safe, reliable operation, including without limitation: machines, motors, hydraulic controllers, selectors, worn gears, thrusts, winding commutator, rotating elements, contacts, coils, relays, shunts, resistance for operating and motor circuits magnet frames, cam car doors and hoist way door hangers, tracks and guides, door operating devices, interlock and contacts, car gates, safety devices, governors, push buttons, annunciator, hall lanterns and indicators, signal lamp replacement, and all other elevator signal and accessory equipment Contractor Staffing: Based on the requirements of this Contract, it is expected that the Contractor shall provide at least one (1) qualified elevator mechanic, as defined below, to work full-time on the FHCC campus during Business Hours. Hours of Operation: Normal hours of facility operation ( Business Hours ) are Monday through Friday, 7:30 a.m. 4:00 p.m. Local Time, except for the following Federal Holidays: New Year s Day; Birthday of Martin Luther King, Jr.; Washington s Birthday; Memorial Day; Juneteenth National Independence Day; Independence Day; Labor Day; Columbus Day; Veterans Day; Thanksgiving Day; Christmas Day; and Any other day declared a Federal Holiday by Presidential Proclamation. Preventive Maintenance. Purpose: The purpose of preventive maintenance is to: (1) maintain all VTS Components in safe, reliable operating condition; and (2) identify deficiencies as early as possible so that repairs can be made. Control Quality Control Plan: Within thirty (30) days of the effective date of this Contract, the Contractor shall provide a Control Quality Control ( CQC ) Plan to the COR for approval, in the COR s sole discretion. The CQC Plan shall detail the preventive maintenance to be performed on a weekly, biweekly, monthly, quarterly, semiannual, and annual basis, in accordance with this Paragraph. The CQC Plan shall include a document for the Contractor to certify the reliability of all components and shall be submitted to the COR during the last week of each month. Scheduling: Preventive maintenance shall normally be conducted during Business Hours unless specified otherwise in this Contract or with the prior concurrence of the COR, in the COR s sole discretion. Any work performed outside of Business Hours shall be accomplished at no additional cost to the Government. Any work to be performed outside of Business Hours shall be requested at least fourteen (14) days prior to the day(s) being requested. The Contractor shall coordinate all utility shutdowns with the COR at least twenty-one (21) days prior to the day(s) being requested. Preventive Maintenance Services: Preventive maintenance shall include, without limitation: Examination: The Contractor shall systematically exam system condition/performance, including without limitation: riding in an elevator car to each floor; inspecting audible and visual indicators in machinery and mechanical spaces; and submitting findings and corrections on approved service reports. VTS Component Inspection: The Contractor shall conduct periodic inspections of each VTS Component in order to identify and correct any deficiencies. Any deficiencies affecting safe operation of that VTS Component shall be repaired immediately. Deficiencies not affecting safe operation shall be repaired within five (5) Business Days. It is expected that each VTS Component inspection will take at least one (1) hour. VTS Components shall be periodically inspected as follows: Hoist-type elevators weekly; Hydraulic elevators biweekly; Cart lifts biweekly; and Dumbwaiters biweekly. Adjustment/Cleaning/Lubrication/Repair: The Contractor shall adjust, clean, lubricate, and make repairs as necessary to ensure safe, reliable operation of all VTS Components, including without limitation the equipment set forth below during each VTS Component inspection at the intervals stated above, or more frequently as directed by the COR, in the COR s sole discretion, at no additional cost to the Government: Hoist motor and generator brushes checked for wear and cleaned, lubricated, and adjusted as necessary; Accumulated carbon dust removed from commutators, brush rigs, and windings at the same time; Repair of fans as needed; Machine, motor and controller parts including without limitation: worms, gears, thrusts, bearings, brake magnets, brake shoes, brushes, field and armature windings, commutators, rotating elements, coils, contacts, resistors, magnate frames, solid state electrical components and other electromechanical parts; Selector and dispatching equipment relay printing circuit boards, SCR controls, condensers, transformers, contacts, leads, timing devices, computer devices and traveling cables; Governors, governor sheaves and assemblies, bearings, contacts, governor jaws, governor cables and car safety; Deflector or secondary sheaves, bearings, car and counterweight buffers, care and counterweight shoes, including rollers or gibs, top and bottom limit switches, governor tension sheaves assembly, compensating sheave assembly, hoist ropes, governor ropes, compensating ropes and chains, load weighing equipment, car frame, car safety mechanism, platform, and wooden platform flooring; Door operator, clutch assembly, pick-up rollers, interlocks, hoist way doors hangers, bottom door guides, safety edges, electric eyes, astragal, auxiliary door closing devices, hatch indicators, vanes, car and hall lanterns, fixtures, power fans, position indicators, access switches, and inspection stations; Guide rail clips properly lubricated as needed; renew guide show gibs or guide rollers as applicable to assure smoother and quieter operation; Examine all safety devices and governors and equalize the tension on all hoisting ropes; Pumps, pump motors, operating valves, valve motors, motor windings, leveling valves, plunger packings, exposed piping, hydraulic tanks on hydraulic elevators, and furnish hydraulic fluid as needed Power plant, consisting of its enclosure, pump, motor, power transmission elements between the pump and motor, valves (of every kind), strainers, mufflers, gaskets, and all other accessories; All hoist way equipment of any kind, including fastenings to the building; all electrical wiring, conduit, ducts, traveling cables, etc., from and beyond the elevator equipment of every kind to the main line disconnect switches and hoist way outlets; All piping, fittings and accessories (such as vibration dampeners, silencers, etc.,) between the pumping plant and the jack unit (unless buried underground); Emergency lighting, firemen s service equipment, automatic power door operators, landing and car door hangers, landing and car door contacts, door protective devices, hoist way door interlocks, bottom door guides, manual door closer and auxiliary door closing devices; Machine brakes, motors, generators, controllers, relay panels, selectors, leveling devices, operating devices, interlocks and contacts, guide shoe roller guides, guide grooves in hoist way and car door sills, hangers for all doors and car doors or gates, single system car safety devices, governors tension frames, and sheaves in pit shall be accomplished quarterly; and Testing of the drainage pumps located in the elevator pits shall be accomplished semiannually. Cleaning: The Contractor shall clean the following areas at the intervals set forth below, or more frequently as directed by the COR, in the COR s sole discretion, at no additional cost to the Government. Equipment and equipment areas shall be cleaned daily so that they are kept presentable. Brush-clean guide rails, overhead sheaves and beams, counterweight frames, tops of cars, platform bottoms, secondary areas, pits, and machine room floors. This cleaning shall occur at least monthly. Remove all accumulated rubbish from the equipment rooms and pits. This cleaning shall occur at least monthly. Thoroughly clean all machine room equipment, hoist way equipment, machine room floors and walls, hoist way walls, secondary areas, pits, in-car fans, and supporting structures. This cleaning shall occur semiannually, typically during April and December, unless otherwise directed by the COR. Cleaning and refinishing of the interior or cars and exterior of hoist way doors and frames are excluded under this Subparagraph. Operating and Safety Feature Maintenance: The Contractor shall ensure that all operating and safety features meet OEM performance levels, as follows: All hoist ropes shall be examined and the tension equalized. All hoist ropes, compensating ropes and governor ropes shall be replaced whenever necessary to ensure maintenance of adequate safety factors; Motor windings extending to elevators from circuit breakers in machine room, secondary areas, and hoist ways shall be repaired or replaced when required. Circuit breakers and their fuses are not included; and Leveling at floors shall be kept within ¼ inch tolerance. Painting: The Contractor shall prepare and paint machine room floors, hoist motors, pits, secondary areas, and the exterior of all other elevator equipment subject to rust. This painting shall occur annually, typically in December, unless otherwise directed by the COR. The Contractor shall submit the methods and materials to be used for painting to the COR for approval, in the COR s sole discretion. Performance Demonstration: The Contractor shall maintain the performance of the elevators within OEM specifications. The Contractor shall fully demonstrate to the COR that performance of all elevator command and automatic group supervisory and control systems are within OEM specifications semiannually, typically during June and December, unless otherwise directed by the COR, as well as thirty (30) days prior to the expiration date of this Contract. The Contractor shall not: Be responsible for repair or replacement of building items, hoist way or machine room walls, car enclosures, car finish, floor materials, hoist way entrance frames, doors and sills and signal fixture face plate; and Be responsible for machines, auxiliary disconnect switches, fuses, and feeders to control panels. Reporting of Defects/Needed Repairs: The Contractor shall report, in writing, any defects or needed repairs discovered in any of the VTS Components to the COR within twenty-four (24) hours of discovery. If such defect/needed repair affects safe operation of any VTS Component, the Contractor shall take all immediate actions necessary to protect life and property at no additional cost to the Government, and then notify the COR. Firefighter s Service Checklist Requirements. All elevators provided with firefighter s service shall be subjected monthly to Phase I evaluation recall and a minimum of one floor operation on Phase II to assure the system is maintained in proper operating condition, in accordance with Rule 211.1 (3), (3a), (3b), (3c), (3d), (6), (7), (8) and (9) ASME Code A17.1-1990 or latest edition. A written report of findings on the operations shall be documented per Rule 1206.7 ASME/ANSI Code A17.1-1990 or latest edition. The report shall be turned over to the COR, Chief, Engineering Service or his/her designee within ten (10) workdays after the inspection and checks. The firefighter s service tests (Elevator Recall-Patient Care Elevators) shall be performed once a month before or after Business Hours or on weekends in coordination with the COR. Firefighter s Service Tests are typically conducted weekdays, 5:00 a.m. 7:30 a.m. Local Time and shall be accomplished at no additional cost to the Government. Scheduled Repairs. Any repairs necessary to maintain the safe, reliable operation of the VTS Components shall be accomplished via a properly awarded Contract modification in accordance with FAR 52.212-4(c) or by a Government Purchase Card order number. Contract modifications shall be awarded in the sole discretion of the Contracting Officer, provided that the price of such modification provides best value to the Government. Any quotes submitted by the Contractor shall provide a firm fixed price that includes all labor, materials, travel, and wait-times. Vandalism/Misuse: Elevator repairs necessitated by vandalism/misuse are not covered under this Contract. In cases of suspected vandalism/misuse, the COR shall determine, in the COR s sole discretion, whether the damage was caused by vandalism/misuse. Vandalism/misuse repairs shall be processed in accordance with Paragraph D Scheduled Repairs. Emergency Response. Emergency response shall be available at any hour of any day of the week with the response times noted below, as requested, at no additional cost to the Government. Prompt emergency service in response to requests by telephone or any other means of communication reasonably capable of alerting the Contractor, from the Engineering Officer, COR, or their designees, is required. Response Time means the physical presence of a qualified elevator mechanic on-site within the required time limits. ON-SITE RESPONSE TIME FOR