T009--Aerial Mapping Subscription

monitoring, construction field inspections, infrastructure health assessments, plant and tree health, digital mapping, and safety related activities across VAGLA s campus. 1.c. Project Location: VA Greater Los Angeles Healthcare System 1.d. Solicitation Type - Number: Request for Quotes (RFQ) - 36C26225Q0647. 1.e. Set Aside: This solicitation is issued as an SDVOSB set aside. 1.f. Applicable NAICS code: 541370, Surveying and Mapping (except Geophysical) Services. 1.g. Small Business Size Standard: $19 Million 1.h. Type of Contract: Firm Fixed Price 1.i. Period of Performance: Base year plus 4 options 1.j. Wage Determination applicable to this project: SCA WD 2015-5613 revision 28 1.l. Request for Information (RFI) should be submitted via email no later than 2pm PST Friday, April 4th, 2025, to ositadima.ndubizu@va.gov 2. Statement of Work 2.1. Objective. VA Greater Los Angeles Healthcare System is seeking a contractor to provide user licenses, virtual drone mapping platform that will both enable and enhance project monitoring, construction field inspections, infrastructure health assessments, plant and tree health, digital mapping, and safety related activities across VAGLA s campus. 2.2. Background. The Veterans Affairs Greater Los Angeles Healthcare System (VAGLA) spans a sprawling 420-acre campus, presenting unique challenges in project monitoring, construction field inspections, infrastructure health assessments, plant and tree health management, digital mapping, and safety-related activities. To address these demands efficiently and effectively, a virtual drone mapping platform offers a transformative solution. By leveraging advanced drone technology, high-resolution imaging, and real-time data analysis, this platform enables comprehensive aerial oversight and precise digital representations of the campus. It enhances decision-making by providing stakeholders with actionable insights into construction progress, structural integrity, vegetation health, and safety compliance, all while reducing manual labor and operational risks. This innovative tool aligns with VAGLA s commitment to maintaining a state-of-the-art healthcare environment, ensuring operational excellence across its extensive grounds. . 2.3. Scope. Contractor shall provide the following: 15- analyst user licenses for virtual drone mapping platform that will allow GPS mapping, equipment management, alerts 5- drone pilot/uploader user licenses for image upload, pilot and drone management, alerts Virtual web-based platform- must have the following capabilities: Configurable permissions that enable local administrators to define roles such as Aerial: Pilot/Uploader, Viewer, Analyst. Simple user role addition, removal, and modification. Automated reports on data usage, performance, and project metrics. Ensure accessibility via desktop and mobile devices for operations. Regular updates to ensure security and functional improvements, while providing dedicated support to address technical issue or concerns. A dedicated training platform to increase the knowledge of user base with person-to-person assistance if required. Data capture, upload, and processing. Support editing, annotation, measurement, and interactive viewing. 2.4. Performance Monitoring. The Contracting Officer Representative (COR) will monitor contractor performance and certify the work was done in accordance with the SOW. 2.5. Period of Performance. The period of performance will be base year plus 4 option years. Work Hours Before commencement of work, the Contractor shall confer with the VA POC to agree on a sequence of procedures; means of access to premises and building. All time shall be approved in advance by the Program Point of Contact (POC). Allow 5-days for approval of any alternate working hours needed. a. National Holidays: New Year s Day January 01 Martin Luther King s Birthday Third Monday in January President s Day Third Monday in February Memorial Day Last Monday in May Independence Day July 04 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25 b. If the holiday falls on a Sunday, the following Monday will be observed as a national holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by U.S. Government Agencies, and any day specifically declared by the President of the United States of America. Overtime & Holiday Pay: Overtime pay is at the rate of one and one-half times the employee's regular rate of pay for all hours worked in excess of eight up to and including 12 hours in any workday, and for the first eight hours of work on the seventh consecutive day of work in a workweek. Overtime pay also includes Federal Holidays. 2.6. Contractor Personnel Background Requirements. a. The Office of Security and Law Enforcement provides Department-wide policy on the assignment of appropriate position sensitivity designations associated with Department of Veterans Affairs (VA) positions involving national security and public trust responsibilities, and on the level of background investigations required for applicants for, and incumbents of, those positions. In addition to VA employees, the policy and investigative requirements are applicable to Contractor personnel who require access to VA computer systems designated as sensitive. b. Personnel who require access to VA computer systems shall be subject to all necessary background investigations and receive a favorable adjudication from the VA Office of Security and Law Enforcement to ensure compliance with such policy. If such investigation has not been completed prior to contract commencement, the Contractor shall be responsible for the actions of those individuals performing under the contract. c. Should the contract require Contractor personnel to maintain U.S. citizenship, the Contractor shall be responsible for compliance. Regardless of U.S. citizenship requirements, Contractor personnel are required to read, write, speak, and understand the English language, unless otherwise specified in this contract or agreed to by the Government. d. The cost of such investigations shall be borne by the Contractor, either in advance or as reimbursement to the Government. The level of sensitivity shall be determined by the Government on the basic of the type of access required. The level of sensitivity will determine the depth of the investigation and the cost thereof. Currently, the current estimated costs for such investigations are as follows: Level of Sensitivity Background investigation level Approximate Cost Low Risk National Agency Check with Written Inquiries $ 231.00 Moderate Risk Minimum Background Investigation $ 825.00 High Risk Background Investigation $ 3,465.00 e. The Contractor shall be required to furnish all applicable employee information required to conduct the investigation, such as, but not limited to, the name, address, and social security number of Contractor personnel. The VA will provide all the necessary instructions and guidance for submission of the documents required to conduct the background investigation. Background investigations shall not be required for Contractor personnel who will not be required to access VA computer systems nor gain access to sensitive materials. 2.7. Contractor Employees a.