J059--Building 19 SCADA Upgrades

clauses are those in effect through Federal Acquisition Circular FAC 2025-06; October 1, 2025. The most recent Federal Acquisition Circular can be found at Acquisition.gov. This solicitation is set-aside for SBA The associated North American Industrial Classification System (NAICS) code for this procurement is 238210, with a small business size standard of $19 Million. The FSC/PSC is J059. The West Haven VA Medical Center 950 Campbell Ave West Haven, CT 06516 is seeking to repair the Supervisory Control and Data Acquisition (SCADA) system. All interested companies shall provide quotations for the following: Supplies/Services Line Item Description Quantity Unit of Measure Unit Price Total Price 0001 SCADA upgrades - building 19 1 JB STATEMENT OF WORK SCADA UPGRADES VA CONNECTICUT HEALTHCARE SYSTEM (VACHS) VA MEDICAL CENTER WEST HAVEN 950 CAMPBELL AVENUE WEST HAVEN, CT 06516 BACKGROUND The West Haven Campus Building 19 Combined Power and Heating plant currently has failed electrical switching capabilities thar require control system upgrades, replacement of OEM parts, controls, and reprograming to restore critical generator functionality to existing Supervisory Control and Data Acquisition (SCADA) system. JUSTIFICATION VA Connecticut Healthcare System Combined Heat & Power Plant s existing control system manages high-level supervision of the electrical switchgear serving campus generators. The control system has failed and currently has a lack of controls to enable recovery conditions for the existing and freestanding Supervisory Control and Data Acquisition (SCADA) 13kV utility switchgear during planned and unplanned utility and power loss events. Failure to implement control devices may prevent switchgear from performing under normal power operation in the event of planned and/or unplanned power loss and may require extended use of generator backup power and may result in an incomplete transfer to generator power with unplanned power outage conditions. LOCATION OF SERVICES VA Medical Center West Haven 950 Campbell Avenue West Haven, CT 06516 PERIOD OF PERFORMANCE The period of performance for this is upon NTP where work shall be completed within 90 calendar days. This includes all contract closeout activities. QUALIFICATIONS To be eligible for consideration, potential bidders shall have been trained by the Original Equipment Manufacturer (OEM) on the specific model of equipment that he/she is being asked to provide services for. Bidders shall provide upon request, documentation of certification/training on the specific equipment under the terms of this contract. Bidders must provide upon request, documentation of factory certified service/maintenance training on the specific equipment under the terms of this contract. The Contracting Officer (CO) and/or Contracting Officer s Representative (COR) specifically reserve the right to reject any of the Service Provider s personnel and refuse permission to work on the equipment outlined herein, based upon credentials provided. Service provider shall submit documentation of technical training and certifications for personnel performing all work under the terms of this contract for review and acceptance prior to the start of work on site. Experience in programming supervisory Controls and Data Acquisition (SCADA) systems specifically installed at the VA Connecticut Healthcare System West Haven Campus Combined Heat and Power Generator Interface; ability to perform field service connections, perform all integrated SCADA and Automated system upgrades and retrofit to the existing equipment identified. Bidders shall submit documentation and capability to furnish proprietary hardware, parts, equipment, and incidentals required to perform this work and shall maintain sufficient stock of parts needed for repair and maintenance of the equipment or be able to secure parts within twenty-four (24) hours. All parts used shall be new OEM parts only. Reverse engineered and/or refurbished parts shall not be utilized under the terms of this contract without explicit permission, in writing, from the Contracting Officer. Information Technology Security Requirements: The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract. The contractor shall comply with all Federal laws and regulations the VA has developed when VA sensitive information is accessed, used, stored, generated, transmitted, or exchanged by and between VA and a contractor. The information made available to the contractor by VA for the performance of this contract will be used only for the purposes of performance under this contract. A site to site/direct connection is not required. Subcontracting of any ensuing award of this solicitation shall not be allowed without written permission of the Contracting Officer. Service response on calls from unauthorized personnel could result in non-payment. Subcontracting of any ensuing award of this solicitation shall not be allowed without written permission of the Contracting Officer. Service response on calls from unauthorized personnel could result in non-payment. Bidders shall perform a pre-bid walkthrough at 8:30 a.m. on December 12, 2025 at VA Medical Center West Haven located at 950 Campbell Avenue, West Haven, CT 06516. Meet at Building 15 and obtain a temporary day badge and complete a sign-in sheet. SCOPE OF WORK The Service Provider shall furnish all labor, materials, equipment, tools, supervision, and all incidentals to complete the work for the services described in this document. Scheduled maintenance and repairs shall be completed Monday through Friday and during regular business hours of 8:00 a.m. and 4:40 p.m. No work shall be performed on Government Holidays unless an emergency status has been indicated by the VA Contracting Officer. Description of Services: Service provider shall schedule and coordinate all work with the VA COR, Utilities Supervisor, and Chief, Maintenance & Operations. All LOTO request and procedures shall be in compliance with the VA Connecticut Healthcare System Medical Center Policy 138-075. Coordinate all placement and removal of Lock Out Tag Out devices for any energy source with the VA COR/ Maintenance & Operations. Coordinate transfer of campus electrical loads to total generator power with the Utilities Systems Supervisor and Electric Shop Supervisor. Adjust Protective Relay Settings to appropriate Utility Return Time and to prevent conflict of operation within the control system (Protective Relays and Programmable Logic Controller). Implement Open Transition Retransfer as the default operation for Utility Power Return. Furnish Hardwire Device Control Capability for the following functions: Generator 1 and Generator 2 Co-Gen Enable/Disable Mode Selector Static Switch. Utility Return Mode RTUA in Auto/Manual Mode Selector Static Switch Utility Return Mode RTUB in Auto/Manual Mode Selector Static Switch Manual Return Operation for Utility 1 (L1) Momentary Switch Manual Return Operation for Utility 2 (L2) Momentary Switch Preferred Utility Selection Selector Static Switch Furnish and replace Advanced Control System PC Furnish and replace ThinView 19 HMI display Develop custom printed labels for each LED and Pushbutton