J059--Siemens Apogee/HVACR Maintenance Svcs

resented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) Company name: (b) Address: (c) Point of Contact: (d) Phone, Fax (if applicable), and Email: (e) Unique Entity ID: (f) Cage Code: (g) Tax ID Number: (h) Type of business, SDVOSB; VOSB, WOSB, small, large, etc., as appropriate: (i) Must provide a Capability Statement that addresses the organization s qualifications and ability to perform as a contractor for the statement of work draft described below in italics. Failure to provide sufficient information may result in the Government s inability to determine whether the respondent is capable. GENERAL STATEMENTS OF CAPABILITY ARE NOT ACCEPTABLE. STATEMENT OF WORK Contract Title: Siemens Apogee/HVACR Building Automation Service Contract Background: Constant monitoring, service and upgrades to the Siemens Apogee system is required to maintain the optimum performance of the HVAC system at West Los Angeles Veteran Hospital. Maintaining control of the HVAC system is necessary to meet the safe patient care environment requirement and infection control as required per The Joint Commission references NFPA 99-2012, Chapter 9, requires ventilation, temperature, and relative humidity to comply with ASHRAE 170. Siemens Apogee Building Automation system requires comprehensive maintenance and monitoring. The objective of this contract is to: Provide a clean and healthy atmosphere which is compliant with all hospital regulatory agencies such as the Joint Commission, CAP, CARF, OMI. Maintain continuous operation of the HVAC and building automation system 24/7/365 days. Maintain efficient operation of equipment. Control temperatures throughout the building to satisfy facility requirements. Control Air Pressures relationships and air exchange rates to meet facility requirements. Ensure operation of HVAC equipment 24/7/365. Scope. Services are to be proactive in nature and shall include continual updating, maintenance, and surveillance of the Siemens Apogee Building Automation System for optimal performance in controlling the building HVAC systems. General Requirements. Contractor shall have personnel who are licensed and authorized to upgrade, monitor and maintain Siemens Apogee remote access and automation system. Contractor Tasks. Contractor shall provide services for Preventive maintenance and operation of the APOGEE and components of the HVACR systems in the buildings listed below: Brief Description of Service Building Location Apogee System PMI 304 Apogee System PMI 345 Apogee System PMI 401 Apogee System PMI 402 Apogee System PMI 500 Apogee System PMI 501 Apogee System PMI 507 Apogee System PMI Fisher House Apogee System PMI Distant Patient Lodging (525) Apogee System PMI 506 Apogee System PMI 114 Apogee System PMI 337 Contractor shall perform preventive maintenance in accordance with the terms and conditions contained herein and the manufacturer s recommended maintenance procedures. It is the sole responsibility of the service contractor to schedule and perform all preventive maintenance inspections at the intervals specified, at a time mutually agreeable with the COR. The VA Greater Los Angeles Healthcare System does not assume any responsibility for reminding the servicing contractor that a preventive maintenance inspection is due. Contractor shall provide a copy of the PM inspection to the COR at the completion of each inspection. Contractor shall perform system testing monthly or as needed to ensure optimal and efficient operation of the Apogee System. Contractor shall inspect and test all Apogee system equipment to ensure the proper efficiency, reliability, and the safe performance of all equipment. Contractor shall perform work in accordance with applicable codes, equipment manufacturer s recommendations, and the specifications herein. All tests and maintenance shall be a part of a Master Schedule. A copy of the Master schedule shall be provided to the COR within the first 30 days of award of the contract. The Contractor shall confirm these test/maintenance dates to the COR seven (7) days prior to the test. Tests that are disruptive to normal utilization of the building system such as electrical, heating, cooling, etc., shall be performed on weekends or during off hours on workdays at no additional cost to the government. The COR may exercise the option of witnessing these tests. Contractor shall perform all inspections, tests, cleaning, routine repairing, and other preventive maintenance activities in accordance with schedules required by the manufacturer s recommendations, operating history, and Facility requirements. Contractor shall furnish all labor, materials, parts, tools, equipment software, firmware, and supervision to clean, inspect, test, adjust, diagnose, and maintain all items and components associated with the Apogee Automation System (The Building Automation System, BAS) located throughout the VAGLAHS Campus. Contractor shall perform on site preventive maintenance inspections. Preventive maintenance shall be inclusive of all O.E.M. recommended checklists for all Automation related equipment. These tasks include but are not limited to: Annual battery replacement. Monthly panel memory checks Monthly panel programming unresolved code check Semi-Annual network diagnostic communication test and report Weekly failed points check Weekly operators override check Weekly server error report check Semi-Annual seasonal loop tuning Resolve/diagnose and correct any anomalies discovered in Navigator Contractor shall at a minimum perform monthly checks to ensure the automation controls are in calibration, working optimally, and properly reflect any changes in the configuration of the building, system and varying climatic conditions. Checks will be performed more often if needed, as determined by the COR. Contractor shall perform analysis and optimization on the software, network, automation controls and control loops a minimum of twice per year. A full report of the tests run, deficiencies found, and corrections and adjustments made will be provided to the Program Point of Contact . Optimization will be performed in May and November, or more frequently to assure optimum operation of the Apogee Building Automation System. A report will be provided within 5 working days of the optimization work being completed. Contractor shall furnish and install INSIGHT software updates to maintain or improve present performance within the functional capabilities of this system. INSIGHT software updates shall be installed within 90 days of new version availability. Documentation will be provided for all updates in both hard copy and digital formats. Contractor shall install all firmware updates as they become available and notify the Program Point of Contact of the updates having been made. Contractor shall update software licenses on an annual basis during the contract period. The update shall include the latest revision on INSIGHT, which is available for the Apogee Automation System. The contractor shall have updated the software to the latest revision level available from the manufacturer (if not already current). The contractor shall coordinate the software update with the COR to accommodate any revisi