H999--Building Management Software (BMS) Maintenance and Service of the Delta Building Management System (BAS) Portland and Vancouver, Washington VAHCS Hospitals

n accordance with Revolutionary FAR Overhaul 15.101(c), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. The purpose of this RFI is to identify qualified vendors, who are able to meet VA requirements for Building Automation System (BAS) Sustainment, Maintenance, Repair, and Lifecycle Support. This RFI is to obtain market information on capable sources of supply, industry best practices, and input specific to the information provided. The Government is not responsible for any cost incurred by industry in furnishing this information. All costs associated with responding to this RFI will be solely at the interested vendor's expense. Not responding to this RFI does not preclude participation in any future Request for Quote (RFQ), if any is issued. Any information submitted by respondents to this RFI is strictly voluntary. All submissions will become Government property and will not be returned. Interested vendors are responsible for adequately marking proprietary, restricted or competition sensitive information contained in their response. VA intends to award a base + (optional) 2 year contract. The North American Industry Classification System (NAICS) for this requirement is NAICS 561210 RFI RESPONSE INSTRUCTIONS NOTE: The capability package must be clear, concise, and complete. VA is not under any obligation to provide feedback to the company, or to contact the company for clarification of any information submitted in response to this RFI. RFI responses must include: Company Information: Company Name Company Address Point of contact name Telephone number Email address CAGE/SAM UEI under which the company is registered in the System for Award Management (SAM). Socio-Economic Type/Business Size Small Business Administration (SBA) VetCert certification (if applicable). Provide a summary of your capability to meet the requirements outlined within RFI Section III Requirement Description. Provide responses to questions. Responses to this RFI shall be submitted electronically by 16:00 PM PST, MAY 1st, 2026, via email to Jeremiah.Middleton2@VA.gov. Please note Response to RFI Portland, Oregon & Vancouver, Washington VAHCS Building Automation System (BAS) Sustainment in the subject line of your response. The email file size shall not exceed 5 MB. Questions and Answers (Q&A) cut-off date: April 30th, 2026, by 12:00 (noon) PM PST. All responsible sources may submit a response in accordance with the following: All proprietary/company confidential material shall be clearly marked on every page that contains such. Please keep your response to no more than 3 pages. Responses should be submitted as either a Microsoft Word (.docx) or an Acrobat (PDF) format with Arial or Times New Roman font, 12 pt. minimum that addresses all information. Tables and illustrations may use a reduced font size not less than 8-point and may be landscape. Interested parties should exclude marketing material in order to allow sufficient space for adequately, directly, and substantively responding with the information of most interest to the Government. NO MARKETING MATERIALS ARE ALLOWED AS PART OF THIS RFI. REQUIREMENT DESCRIPTION: The Contractor shall conduct the services described on site at Portland VAMC and Vancouver VAMC respectively. This contract will be for a base year and two option years. SCOPE: The Contractor performs maintenance and servicing of Portland VA Healthcare System BAS to include proactive upgrades and preventative maintenance of hardware and software systems as well as training of VA facilities staff on the use, programming, and troubleshooting of the BAS. Maintenance and service to be performed on components throughout the two campuses as applicable; programming to be facilitated on computer systems in the respective energy center. Contractors are required to be onsite two days per week; one day per week at Portland VAMC, and one day per week at Vancouver VAMC or as dictated by specific needs (i.e., if any specific project requires extra attention that campus will be visited consecutively as necessary). 2. Qualifications: The Contractor shall provide services in accordance with all applicable federal, state, and local regulations, laws, and ordinances, and in accordance with the specifications outlined by VA design and operation guidelines. All requirements and provisions defined in the specification of this solicitation shall apply to any branch, division, sub-contractor, etc. supporting the scope. The Contractor shall be certified to operate on Delta Controls and must have record of completion of the Fundamental Technical Certification Exam. 2.1 Technical Direction: 1. Invoices: Invoices shall be submitted monthly in arrears with the following information a. Contract number and purchase order number. b. Station ID Portland 648. c. Date and times of service d. Description of services provided and hourly allocation(s) e. Invoices will be billed as individual line items as they are listed in the price schedule 2. Monthly invoice(s) will contain only those item numbers used for that month. Invoices not received in proper format will be refused. 3. Marketing: Contractor shall not advertise or use any marketing material, logos, trade names, service marks, or other material belonging to the VA without consent. 3.0 CONTRACTOR RESPONSIBILITIES: The Contractor shall provide products and services in accordance with all applicable federal, state, and local regulations, laws, and ordinances, and in accordance with the specifications outlined by VA design guidelines, accreditation certification(s), efficiency programs, etc. as applicable. All requirements and provisions defined in the specification of this solicitation will apply to any sub-contractor, etc. supporting the scope of work. Task 1. Contractor is responsible for providing up-to-date documents, special instructions, and specifications for existing or proposed hardware and software. Task 2. Contractor is responsible for providing hardware and software compatible with up-to-date versions as appropriate. Task 3. Contractor shall use appropriate safeguards to prevent use or disclosure of the PHI other than is provided for by this agreement. Task 4. Contractor shall report immediately any breach of safeguards and mitigate any harmful effect related to the use or disclosure of PHI by any of its agents, including subcontractors. Task 5. Contractor shall provide services before, during, and after normal business hours. Task 6. The Contractor shall coordinate with Portland VA M&O personnel to identify needs, risks, and opportunities related to BAS management system. Task 7. The Contractor shall coordinate with Portland VA M&O personnel regarding training protocols related to BAS management system. Training shall include members of all shifts. Task 8. The Contractor shall provide Portland VA with quarterly status reports including but not limited to current status, improvements, needs, recommendations, and performance improvements. Task 9. The Contractor must have the ability to provide information that can be used to help select the proper system design, functionality, and upgrades. 4.0 GOVERNMENT RESPONSIBILITIES: 4.1 Oversight of Service/Performance Monitoring: 1. Oversight and performance monitoring will be accomplished by following the attached QASP. Services rendered will b